![How to plan and track the budget of your indoor soccer facility [template]](http://onlineyougrow.com/cdn/shop/articles/cov-budget-1_79699856-821f-43b8-a730-052914e6ef88.png?v=1715856340&width=1100)
If you don’t plan and track your indoor soccer facility's budget properly, you're setting yourself up for failure.
When we developed our strategy pack for indoor soccer facility owners, we saw a lot of facility owners struggling with finances and planning.
They were disorganized, had no grasp of cash flow, and were drowning in financial troubles despite having substantial revenue.
Don’t let this be you—stand out and succeed.
We’ve created a small, free tool to help you get started: our Budget Tracker and Planner. Let’s turn your facility's finances around and set you on the path to success!
Get the budget tracker tailored for soccer facilities
Most soccer facility owners don't know how to plan and track their budget. This spreadsheet will help you.
Example of a full budget for soccer facilities
Here is an example of a (very) detailed budget for an indoor soccer facility, to give you some inspiration
1. Rent and Utilities
| Item | Description | Monthly Cost | Annual Cost |
|---|---|---|---|
| Rent | Lease for indoor soccer facility space | $8,000 | $96,000 |
| Electricity | Power consumption for lighting and equipment | $1,200 | $14,400 |
| Water | Water usage for restrooms and showers | $300 | $3,600 |
| Internet & Phone | Internet service and business phone | $150 | $1,800 |
| Waste Removal | Garbage and recycling services | $100 | $1,200 |
| Pest Control | Monthly pest control services | $50 | $600 |
| Insurance | Property and liability insurance | $600 | $7,200 |
2. Salaries & Wages
| Position | Number of Employees | Monthly Cost per Employee | Total Monthly Cost | Annual Cost |
|---|---|---|---|---|
| Facility Manager | 1 | $4,500 | $4,500 | $54,000 |
| Assistant Manager | 1 | $3,500 | $3,500 | $42,000 |
| Coaches | 3 | $2,500 | $7,500 | $90,000 |
| Maintenance Staff | 2 | $2,000 | $4,000 | $48,000 |
| Receptionists | 2 | $2,000 | $4,000 | $48,000 |
| Cleaning Staff | 2 | $1,800 | $3,600 | $43,200 |
3. Equipment & Supplies
| Item | Description | Monthly Cost | Annual Cost |
|---|---|---|---|
| Soccer Balls | High-quality soccer balls | $500 | $6,000 |
| Training Equipment | Cones, agility ladders, etc. | $300 | $3,600 |
| Uniforms | Team uniforms and bibs | $400 | $4,800 |
| Cleaning Supplies | Detergents, sanitizers, etc. | $200 | $2,400 |
| Office Supplies | Stationery, pens, printer ink, etc. | $100 | $1,200 |
| First Aid Supplies | First aid kits and medical supplies | $100 | $1,200 |
4. Marketing & Advertising
| Item | Description | Monthly Cost | Annual Cost |
|---|---|---|---|
| Online Advertising | Google Ads, Facebook Ads, etc. | $300 | $3,600 |
| Social Media Management | Managing social media accounts | $500 | $6,000 |
| Print Advertising | Flyers, posters, newspaper ads | $200 | $2,400 |
| Website Maintenance | Hosting, domain, updates | $100 | $1,200 |
| Email Marketing | Email campaigns and newsletters | $150 | $1,800 |
| Promotional Events | Special events and promotions | $200 | $2,400 |
5. Miscellaneous Expenses
| Item | Description | Monthly Cost | Annual Cost |
|---|---|---|---|
| Equipment Maintenance | Regular maintenance of soccer equipment | $500 | $6,000 |
| Licenses & Permits | Business permits, safety inspections, etc. | $100 | $1,200 |
| POS System | Point of Sale software and hardware | $150 | $1,800 |
| Contingency Fund | Emergency repairs and unexpected costs | $500 | $6,000 |
| Staff Training | Training programs and materials | $200 | $2,400 |
Some soccer facilities make 5x more profit than you!
We have studied the strategies of the best soccer facilities in the world. Replicate them now!
What are the biggest expenses for an indoor soccer facility?
Be mindful of these potential pitfalls. Here are five major costs every indoor soccer facility owner needs to consider, along with some tips on how to manage them effectively.
- Field maintenance and equipment costsThese can take a significant portion of your budget. You're dealing with wear and tear on turf, goals, and other equipment, and prices can vary based on quality and supplier. To keep these costs in check, focus on regular maintenance, negotiate better prices with suppliers, and minimize unnecessary purchases. It's easy to overspend by opting for high-end equipment that doesn’t add enough value.
- Staff at your facilityYour staff is your backbone, but paying for their wages, benefits, and training can be expensive. This cost is always high because you need a certain number of employees to provide good service and keep things running smoothly. You can optimize labor costs by scheduling efficiently, cross-training staff, and monitoring productivity. However, be careful not to underpay or overwork your staff, as this can lead to high turnover and poor service.
- Rent and utilities of your facilityPrime locations come with high rent, but they can attract more customers. Utilities like electricity, heating, and water are essential but add up quickly. To optimize these costs, negotiate favorable lease terms and invest in energy-efficient appliances and lighting. Overspending often happens when you choose a location that's too big or too fancy for your needs.
- MarketingYou need to get the word out about your indoor soccer facility, but advertising can be pricey, whether it's online ads, social media campaigns, or traditional media. Optimize this expense by focusing on cost-effective methods like the ones we give in our pack. Overspending can happen if you invest in flashy campaigns without a clear return on investment.
- Facility upgrades and maintenance costsThis includes everything from turf replacement to locker room amenities. These are expensive because quality upgrades and regular maintenance are crucial for smooth operations and customer satisfaction. Optimize by investing in durable, energy-efficient upgrades and maintaining them regularly to avoid costly breakdowns. You can overspend by going for the latest high-tech gadgets you don’t really need.
How to spend less with your indoor soccer facility?
Here are practical tips to help you, as an indoor soccer facility owner, optimize your budget and manage expenses more effectively.
| Expense | Tips to Optimize |
|---|---|
| Field Maintenance | Schedule regular maintenance and partner with local suppliers for turf and equipment at discounted rates. |
| Staff Costs | Use scheduling software to optimize staff hours and reduce overtime. Consider part-time or seasonal staff during peak times. |
| Utilities | Install LED lighting and energy-efficient HVAC systems to reduce electricity costs. |
| Marketing | Run social media contests for your facility and collaborate with local sports influencers for free exposure. |
| Cleaning Supplies | Train staff on efficient use of cleaning supplies to reduce waste and costs. |
| Equipment Maintenance | Set up a maintenance log for regular checks and servicing of soccer equipment and facilities. |
| Rent/Mortgage | Negotiate lease terms during renewal or consider moving to a less expensive location if feasible. |
| Insurance | Regularly review insurance policies to ensure they meet current needs and compare rates annually. |
| Uniforms | Choose durable, easy-to-clean uniforms for staff and offer players the option to purchase their own gear. |
| POS System | Choose a POS system that offers essential features with low transaction fees and integrates with other systems. |
| Staff Training | Conduct regular in-house training sessions and use free online resources to keep staff updated on best practices. |
| Waste Management | Implement a waste tracking system to minimize waste and recycle where possible. |
| Technology | Invest in multi-functional equipment and utilize facility management software for bookings and scheduling. |
| Facility Upkeep | Partner with a cost-effective cleaning service and consider reusable materials for maintenance. |
| Signage | Use digital boards or QR codes for schedules and announcements to reduce printing costs. |
| Licensing and Permits | Stay up-to-date with local regulations to avoid fines and costly renewals. |
| Transportation | Plan team travel routes to maximize efficiency and reduce fuel costs. |
| Office Supplies | Purchase supplies in bulk and go paperless where possible with digital management systems. |
| Inventory Management | Use inventory management software to track stock levels of equipment and supplies to reduce waste. |
| Pest Control | Schedule monthly pest control services and maintain cleanliness standards to prevent infestations. |
| Music and Entertainment | Use a streaming service for background music and host local events during off-peak times to attract more visitors. |
| Uniforms | Choose durable, easy-to-clean uniforms for staff and offer players a stipend for maintenance instead of using an external service. |
Copy the tactics of the best soccer facilities in the world!
There are soccer facilities that make way more money than you do. We have studied their tactics. Get them now!
Expenses that are just useless for an indoor soccer facility
Yes, some expenses for your indoor soccer facility are just unnecessary. They don't contribute to increasing revenue or improving player experience.
| Facility Expense | Reason It's Useless |
|---|---|
| Luxurious Lobby Decor | Overly lavish decorations in the lobby don't necessarily attract more players and can be a drain on the budget. |
| Premium Sports Equipment | Unless you cater to professional teams, most players are satisfied with mid-range options. |
| Excessive Field Options | Having too many types of fields increases maintenance costs and can lead to underutilization. |
| High-End Turf | Top-of-the-line turf is not always necessary and can be cost-prohibitive. |
| Paper Advertising | Traditional paper ads often have a lower return on investment. Don’t include them in the marketing strategy of your facility. |
| Multiple Uniform Styles | Having various uniform styles for staff increases costs without adding significant value to the player experience. |
| Excessive Staff | Overstaffing leads to higher labor costs without necessarily improving service quality. |
| Premium Subscription Services | Expensive subscriptions for music or magazines in the lounge area often go unnoticed by players. |
| Exclusive Snacks | Offering rare snacks can inflate costs and complicate supply chains. |
| Costly Furniture | High-end furniture in common areas is not always appreciated by players and can be a significant expense. |
| Custom Printed Merchandise | Personalized merchandise is a minor detail that most players overlook, and it can be expensive. |
| Unnecessary Software | Paying for software with features you don’t use is a waste of resources. |
| Premium Water Brands | Most players are content with filtered tap water, making expensive bottled water unnecessary. |
| Extra Maintenance Vehicles | Maintaining a larger fleet than needed increases operational costs. |
| Excessive Membership Fees | Paying for multiple industry memberships often yields little benefit. |
| Overly Frequent Renovations | Constantly updating decor and layout can be costly and disrupt operations. |
| Expensive Field Centerpieces | Elaborate centerpieces on fields are often ignored by players and add to the cost. |
| High-End Locker Room Amenities | Luxury amenities in locker rooms are prone to damage and expensive to replace, often going unnoticed by players. |
| Excessive Staff Meetings | Too many meetings can reduce productivity and increase labor costs. |
| Expensive Marketing Materials | Frequently redesigning marketing materials is costly and often unnecessary. |
| Unused Promotional Materials | Ordering more promotional items than needed leads to waste and unnecessary expense. Get our marketing budget planner template. |
| Paid Directory Listings | Many free listing options are available, making paid listings often redundant. |
| High-End Training Equipment | Specialized training equipment is often unnecessary and adds to costs without a proportional benefit. |
Stop working with a tight budget for your indoor soccer facility!
Managing a budget for an indoor soccer facility when funds are tight can feel like a nightmare. It's like being trapped in a game where any unexpected expense can put you on the defensive.
This constant pressure makes it nearly impossible to invest in growth projects, leaving you always chasing after expenses. It's a life filled with stress and sleepless nights.
Yes, you can continue down this path, scraping together pennies and barely making ends meet. But there's another part of the equation you might be overlooking. Instead of just trying to cut costs, you can focus on growing your revenue. More income means more breathing room and more money to invest in your facility.
And no, you don't necessarily have to spend money to grow. There are plenty of zero-cost initiatives and strategies that can help you increase your revenue by 10%, 20%, or more. We've detailed all of these strategies in our guides, after studying dozens of indoor soccer facilities just like yours. Get them now!
Make your indoor soccer facility more profitable
We have studied the strategies of the best soccer facilities in the world. All their tactics are explained in our pack!
