![How to plan and track the budget of your beach volleyball club [template]](http://onlineyougrow.com/cdn/shop/articles/cov-budget-9_f559f94b-a1bf-479a-a0f3-f0ad0c8dda46.png?v=1715856500&width=1100)
If you don’t plan and track your beach volleyball club's budget properly, you're setting yourself up for failure.
When we developed our strategy pack for beach volleyball club owners, we saw a lot of club owners struggling with finances and planning.
They were disorganized, had no grasp of cash flow, and were drowning in financial troubles despite having substantial membership and event revenue.
Don’t let this be you—stand out and succeed.
We’ve created a small, free tool to help you get started: our Budget Tracker and Planner. Let’s turn your beach volleyball club's finances around and set you on the path to success!
Get the budget tracker tailored for volleyball clubs
Most volleyball club owners don't know how to plan and track their budget. This spreadsheet will help you.
Example of a full budget for volleyball clubs
Here is an example of a (very) detailed budget for a beach volleyball club, to give you some inspiration
1. Rent and Utilities
| Item | Description | Monthly Cost | Annual Cost |
|---|---|---|---|
| Rent | Lease for beach volleyball courts | $3,000 | $36,000 |
| Electricity | Power for lighting and facilities | $500 | $6,000 |
| Water | Water for showers and maintenance | $150 | $1,800 |
| Internet & Phone | Internet service and business phone | $100 | $1,200 |
| Waste Removal | Garbage and recycling services | $80 | $960 |
| Insurance | Property and liability insurance | $400 | $4,800 |
2. Salaries & Wages
| Position | Number of Employees | Monthly Cost per Employee | Total Monthly Cost | Annual Cost |
|---|---|---|---|---|
| Head Coach | 1 | $3,500 | $3,500 | $42,000 |
| Assistant Coaches | 2 | $2,500 | $5,000 | $60,000 |
| Maintenance Staff | 2 | $2,000 | $4,000 | $48,000 |
| Receptionist | 1 | $2,000 | $2,000 | $24,000 |
| Manager | 1 | $3,000 | $3,000 | $36,000 |
3. Equipment & Supplies
| Item | Description | Monthly Cost | Annual Cost |
|---|---|---|---|
| Volleyballs | High-quality volleyballs | $300 | $3,600 |
| Nets & Poles | Professional-grade nets and poles | $200 | $2,400 |
| Sand Maintenance | Regular sand cleaning and leveling | $150 | $1,800 |
| First Aid Supplies | Medical supplies for injuries | $100 | $1,200 |
| Uniforms | Team uniforms and gear | $200 | $2,400 |
4. Marketing & Advertising
| Item | Description | Monthly Cost | Annual Cost |
|---|---|---|---|
| Online Advertising | Google Ads, Facebook Ads, etc. | $300 | $3,600 |
| Social Media Management | Managing social media accounts | $400 | $4,800 |
| Print Advertising | Flyers, posters, newspaper ads | $150 | $1,800 |
| Website Maintenance | Hosting, domain, updates | $100 | $1,200 |
| Email Marketing | Email campaigns and newsletters | $100 | $1,200 |
| Promotional Events | Special events and tournaments | $200 | $2,400 |
5. Miscellaneous Expenses
| Item | Description | Monthly Cost | Annual Cost |
|---|---|---|---|
| Equipment Maintenance | Regular maintenance of volleyball equipment | $300 | $3,600 |
| Licenses & Permits | Operational permits and licenses | $100 | $1,200 |
| Office Supplies | Stationery, pens, printer ink, etc. | $100 | $1,200 |
| Staff Training | Training programs and materials | $200 | $2,400 |
| Contingency Fund | Emergency repairs and unexpected costs | $500 | $6,000 |
Some volleyball clubs make 5x more profit than you!
We have studied the strategies of the best volleyball clubs in the world. Replicate them now!
What are the biggest expenses for a beach volleyball club?
Be mindful of these potential pitfalls. Here are five major costs every beach volleyball club owner needs to consider, along with some tips on how to manage them effectively.
- Equipment and Gear CostsThese can take a significant portion of your budget. You're dealing with items that wear out over time, and prices can vary based on quality and brand. To keep these costs in check, focus on buying durable, high-quality gear, negotiate better prices with suppliers, and maintain your equipment regularly. It's easy to overspend by purchasing too much or opting for high-end gear that doesn’t add enough value.
- Staff and CoachesYour staff and coaches are the backbone of your club, but paying for their wages, benefits, and training can be costly. This expense is always high because you need a certain number of qualified personnel to provide excellent training and keep things running smoothly. You can optimize labor costs by scheduling efficiently, cross-training staff, and monitoring productivity. However, be careful not to underpay or overwork your staff, as this can lead to high turnover and poor service.
- Facility Rent and UtilitiesPrime locations come with high rent, but they can attract more members. Utilities like electricity, water, and maintenance are essential but add up quickly. To optimize these costs, negotiate favorable lease terms and invest in energy-efficient lighting and water-saving fixtures. Overspending often happens when you choose a location that's too large or too luxurious for your needs.
- Marketing and PromotionYou need to get the word out about your beach volleyball club, but advertising can be pricey, whether it's online ads, social media campaigns, or traditional media. Optimize this expense by focusing on cost-effective methods like the ones we provide in our pack. Overspending can happen if you invest in flashy campaigns without a clear return on investment.
- Facility Maintenance and UpgradesThis includes everything from sand quality to net systems and seating areas. These are expensive because quality facilities and regular maintenance are crucial for smooth operations and member satisfaction. Optimize by investing in durable, weather-resistant equipment and maintaining it regularly to avoid costly repairs. You can overspend by going for the latest high-tech gadgets you don’t really need.
How to spend less with your beach volleyball club?
Here are practical tips to help you, as a beach volleyball club owner, optimize your budget and manage expenses more effectively.
| Expense | Tips to Optimize |
|---|---|
| Equipment Costs | Partner with local sports stores for bulk discounts on volleyballs, nets, and other equipment. |
| Staff Costs | Implement a scheduling software to optimize staff hours and reduce overtime. |
| Utilities | Install energy-efficient lighting and use solar panels to reduce electricity costs. |
| Marketing | Run social media contests for your club and collaborate with local influencers for free exposure. |
| Cleaning Supplies | Train staff on efficient use of cleaning supplies to reduce waste and maintain the courts. |
| Equipment Maintenance | Set up a maintenance log for regular equipment checks and servicing. |
| Rent/Mortgage | Negotiate lease terms during renewal or consider moving to a less expensive location. |
| Insurance | Regularly review insurance policies to ensure they meet current needs and compare rates annually. |
| Uniforms | Choose durable, easy-to-clean uniforms and offer staff a stipend for maintenance instead of using an external service. |
| POS System | Choose a POS system that offers essential features with low transaction fees and integrates with other systems. |
| Staff Training | Conduct regular in-house training sessions and use free online resources. |
| Waste Management | Implement a waste tracking system to minimize waste and recycle where possible. |
| Technology | Invest in multi-functional equipment and utilize club management software for bookings and memberships. |
| Facility Maintenance | Partner with a cost-effective service for regular maintenance and consider using eco-friendly materials. |
| Event Hosting | Use digital platforms for event registration and communication to reduce printing costs. |
| Licensing and Permits | Stay up-to-date with local regulations to avoid fines and costly renewals. |
| Transportation | Plan transportation routes for team travel to maximize efficiency and reduce fuel costs. |
| Office Supplies | Purchase supplies in bulk and go paperless where possible with digital management systems. |
| Inventory Management | Use inventory management software to track stock levels and reduce spoilage. |
| Pest Control | Schedule monthly pest control services and maintain cleanliness standards to prevent infestations. |
| Music and Entertainment | Use a streaming service for background music and host local musicians during off-peak times. |
Copy the tactics of the best volleyball clubs in the world!
There are volleyball clubs that make way more money than you do. We have studied their tactics. Get them now!
Expenses that are just useless for a beach volleyball club
Yes, some expenses for your beach volleyball club are just unnecessary. They don't contribute to enhancing the player experience or increasing membership.
| Club Expense | Reason It's Useless |
|---|---|
| Luxurious Clubhouse | An overly lavish clubhouse doesn't necessarily attract more members and can be a drain on the budget. |
| Premium Volleyball Brands | Unless you are hosting professional tournaments, most players are satisfied with mid-range volleyballs. |
| Excessive Court Equipment | Having too much equipment increases maintenance costs and leads to clutter. |
| High-End Training Gear | Top-of-the-line training gear is not always necessary and can be cost-prohibitive. |
| Paper Advertising | Traditional paper ads often have a lower return on investment. Don’t include them in the marketing strategy of your club. |
| Multiple Uniform Styles | Having various uniform styles increases costs without adding significant value to the player experience. |
| Excessive Staff | Overstaffing leads to higher labor costs without necessarily improving service quality. |
| Premium Subscription Services | Expensive subscriptions for music or magazines often go unnoticed by members. |
| Exclusive Snacks and Drinks | Using rare snacks and drinks can inflate costs and complicate supply chains. |
| Costly Furniture | High-end furniture is not always appreciated by members and can be a significant expense. |
| Custom Printed Towels | Personalized towels are a minor detail that most members overlook, and they can be expensive. |
| Unnecessary Software | Paying for software with features you don’t use is a waste of resources. |
| Premium Water Brands | Most members are content with filtered tap water, making expensive bottled water unnecessary. |
| Extra Maintenance Vehicles | Maintaining a larger fleet than needed increases operational costs. |
| Excessive Membership Fees | Paying for multiple industry memberships often yields little benefit. |
| Overly Frequent Renovations | Constantly updating facilities can be costly and disrupt operations. |
| Expensive Court Decorations | Elaborate decorations are often ignored by members and add to the cost. |
| High-End Court Equipment | Luxury court equipment is prone to damage and expensive to replace, often going unnoticed by members. |
| Excessive Staff Meetings | Too many meetings can reduce productivity and increase labor costs. |
| Expensive Marketing Materials | Frequently redesigning marketing materials is costly and often unnecessary. |
| Unused Promotional Materials | Ordering more promotional items than needed leads to waste and unnecessary expense.Get our marketing budget planner template. |
| Paid Directory Listings | Many free listing options are available, making paid listings often redundant. |
| High-End Event Equipment | Specialized event equipment is often unnecessary and adds to costs without a proportional benefit. |
Stop working with a tight budget for your beach volleyball club!
Managing a budget for a beach volleyball club when funds are tight can feel like an uphill battle. It's like being stuck in the sand, where any unexpected expense can bury you.
This constant pressure makes it nearly impossible to invest in growth projects, leaving you always scrambling to cover costs. It's a life filled with stress and sleepless nights.
Yes, you can continue down this path, scraping together resources and barely making ends meet. But there's another part of the equation you might be overlooking. Instead of just trying to cut costs, you can focus on growing your revenue. More income means more breathing room and more money to invest in your club.
And no, you don't necessarily have to spend money to grow. There are plenty of zero-cost initiatives and strategies that can help you increase your revenue by 10%, 20%, or more. We've detailed all of these strategies in our guides, after studying dozens of beach volleyball clubs just like yours. Get them now!
Make your beach volleyball club more profitable
We have studied the strategies of the best volleyball clubs in the world. All their tactics are explained in our pack!
